CVs are acceptable in English only
Job Title: Executive Assistant to the Dean of SCSM
Division: Academic
Department: SCSM
The position reports to: Dean of SCSM (supervisor: SCSM Administrative Manager)
Job Purpose Summary:
The Executive Assistant supports the School of Computer Science and Mathematics and assists the Dean with developing policies and procedures and preparing technical documents.
Key responsibilities and Duties:
- Assist the Dean in daily operations;
- Receive visitors, advise students if necessary, explain academic policies, etc;
- Assist in the organization of vents, seminars, conferences, and workshops.
Responsibility also includes ordering and setting up refreshments;
- Communicate with Executive staff, other KIMEP employees, administrative support staff, and outside people regarding meetings.
- Coordinate and make all travel arrangements and car reservations for the Dean;
- Assists the Dean with special projects and development of procedures and processes to support efficient operations;
- Respond to e-mail messages from students and inform the Dean daily;
- Coordinate office activities and appointment schedules and calendars, arrange meetings,
Develop and recommend office procedures and systems, ensure smooth office operations;
- Process payment invoices and prepare expense reports and budgets;
- Independently respond to letters and general correspondence of a routine nature;
- Update and maintain data associated with academic assessment procedures.
- Attend meetings as requested and prepare minutes.
- Assist in the preparation of technical reports.
- Performs other duties as might be assigned by the Dean.
Minimum Qualifications:
- Bachelor's degree in a relevant field from a recognized university;
- Strong interpersonal communication skills with diverse populations such as staff, students, parents, and faculty;
- Excellent writing and oral communication skills in English and Russian;
- Experience using spreadsheets, charts, and a variety of computer software to format, compose, and present statistical data and reports, including researching, formatting, assessing, and preparing data for reports and other materials;
- Good computer skills;
- Punctual, flexible, customer-oriented.
Desirable Qualifications:
- One experience in education administration, counseling, or other relevant fields;
- Previous administrative experience at higher education institutions.
Deadline for submission of applications/resumes is September 19, 2024 inclusive or open until filled