CVs are acceptable in English only.
Job Title: Administrative Manager
Division: Academic
Department: SCSM
The position reports to: Dean of SCSM
Job Purpose Summary:
The Administrative Manager is responsible for the day-to-day operation of the School of Computer Science and Mathematics. They supervise the Executive Assistant and the Program and Internship Coordinator.
Key responsibilities and Duties:
- Assist SCSM Dean’s office on a daily basis;
- Manage college operations, support services and academic support;
- Participate in college committees and decision-making and establish, implement and enforce academic policies and procedures;
- Perform tasks that require good skills in organization and planning.
General Responsibilities and Duties:
- Receives student requests and processes them;
- Assists in the process of selection of new CSM faculty members;
- Oversees and directs other administrative staff at CSM;
- Assist the dean in coordinating the academic work at CSM;
- Serves as liaison to, and regularly communicates with, faculty, staff, students and community members regarding college policies, procedures, processes and events;
- Represents the dean on various internal and external committees as required;
- Plans, develops, recommends, oversees budget and approves expenditures; Composes the budget for the Dean's office, data gathering, analysis and monitors its execution;
- Prepares letters and memos, interprets and translates when needed;
Specific Responsibilities and Duties:
- Disseminates college-wide and student emails;
- Resolves college-related issues, concerns, and/or complaints;
- Assists with the preparation for various conferences and full management of events;
- Arranges meetings of SCSM;
- Takes and maintains minutes SCSM's academic committees and advisory boards;
- Manages, organizes and updates data using database applications;
- Prepares reports such as room utilization and availability, space, fixed assets, post-event documents, post-trip documents;
- Ordering stationery, software and catering services;
- Assists in preparing the annual Faculty and Staff Hiring Plan, statistical analysis and final recommendation on behalf of SCSM
- Participates in the staff hiring process through contacting selected candidates, works with
- them on all documents necessary for hiring;
- Coordinates the annual and semester-wide faculty and student recruitment activities for SCSM;
- Organizes and monitors college-wide events (Open House Days, college-wide conferences, seminars, round-tables, opening ceremonies)
- Prepares documents required for attestation and accreditation;
- Organizes orientation meetings for new faculty around KIMEP;
- Budget preparation;
- Preparation of contracts for adjunct faculty, overload forms, monthly time sheets;
- Arranges accommodation and good work conditions for visiting scholars of the College;
Minimum Qualifications:
- Bachelor's degree in management/administration from a recognized university;
- 3 years experience in an administrative position;
- Excellent managerial skills including organization, planning and multitasking;
- Ability to work creatively and independently;
- Knowledge of modern office practices and procedures;
- Excellent interpersonal skills, proven ability to work effectively with faculty members, students and all levels of administration;
- Skill to communicate ideas and instructions clearly and concisely;
- Excellent technical writing skills;
- Familiarity with academic policies, regulations, rules, and program curricula;
- Excellent writing and oral communication skills in English and Russian;
- Good computer skills;
- Attentiveness to details.
Desirable Qualifications:
- Master's degree in management/administration from a Western university of equivalent;
- Previous administrative experience at Higher Education Institution
Deadline for submission of applications/resumes is September 19, 2024 inclusive or open until filled