Finance Assistant

1. Office duties
   1. Assist by giving information to parents of prospective students:
      1. Find out how many students the parent wants to enroll (remember that information about the three and four year old class is separate).
      2. Give the complete information packet, the appropriate number of applications, emergency form, bus form, etc.
      3. Introduce to both the Director and the Director of Instruction.
   2. Assist by accepting fees/other payments.
      1. Issue Receipts for funds collected.
      2. Complete bookkeeping procedure by entering financial entries etc.
   3. Assist by dealing with routine questions/problems from students and/or teachers (first aid, supplies, books, etc.) when school secretary is not present.
2. Purchasing
   1. Supervise local purchases of approved items.
      1. Arrange for payment of the purchase.
      2. Follow-up to insure purchase is made and delivered.
      3. Arrange for purchases to restore inventory of office supplies.
3. Travel Arrangements
   1. Coordinate travel arrangements for approved teacher and student travel. (Requires Director's final approval)
   2. Coordinate payment for approved travel.
4. Invoicing, Receipting, Accounts Receivable
   1. New student process:
      1. To proceed with different issues of new students
   2. Returning Student Process.
      1. Statements
      2. Be able to balance accounts receivable at the end of each month.
      3. Issue credit notes where applicable for withdrawn students.
   3. Bookkeeping / Reporting (See Accounting Manual)
      1. To prepare reports for Management
   4. Filing: Develop a systematic, complete filing system in which any one could find necessary documents.
   5. Provide Director with Financial Information
   6. Other duties concerning Financial issues

Requirements:

• Bachelor’s degree in finance
• 3+ years experience in related role.
• Fluent English language
• Excellent communication skills