Специалист по административным вопросам

ATU Duty Free was founded in 2000 as a joint venture between TAV Airports Holding and Unifree Duty Free/Gebr. Heinemann. It is a combination of airport owner/landlord, retailer and distributor/supplier that brings together the three core competencies of the industry and puts us ahead of our competitors.

And it is this unique combination that has moved ATU Duty Free from its beginnings – operating an 80 sq.m store, to becoming, 21 years later, one of the worlds top travel retail companies. We now operate 110 shops covering 25.000 sqm of retail space, spanning 21 airports in 7 countries across the globe.

Headquartered in Istanbul, ATU employs more than 1.600 people worldwide, serving approximately 100 million customers annually.

We're looking for a "Administrative Affairs Specialist" for our Kazakhstan operation

Responsıbılıtıes

• Planning and coordinating administrative procedures and systems and devising ways to streamline processes
• Preparation of documents, obtaining and renewing all access pass cards for the company's and subcontractor's employees.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians, Accommodation keeper)
• Organize, assist and supervise other office activities
• Manage office and operations supplies stock and place orders
• Organize a filing system for important and confidential company documents, maintain and update company databases
• Answer relevant queries by employees and clients
• Maintain a company calendar and schedule appointments
• Arrange travel and accommodations

QUALIFICATIONS AND COMPETENCIES

• Proven work experience as an Administrative Officer, Administrator or similar role
• Familiarity with financial and facilities management principles
• Proficient in office management software like MS Office (Excel and Word, specifically)
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• Solid knowledge of office procedures
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Attention to detail