Personal Assistant to the International CEO (Moscow)

Position: Personal Assistant

Duration: Unlimited, with 3 years target before prolongation or evolution. (6 months trial period).

Location: remote (Moscow based) + possible relocation to Dubai after 6 months

Working hours: Full time.

RESPONSIBILITIES:

Main tasks:

• Assisting to CEO in his daily activities. (Business, Administrative and private with a 24/7 support).

• Professional translation (written and oral EN-RU)
• Schedules Management (booking, calling, meetings, visits, events, leisures, including online).
• Managing the administrative and private staff of the Principal;
• Tasks and deadlines coordination.
• Travel, Transport and Migration management support.
• Reporting (Tasks, Deadlines, Expenses for the Personal Assistant and for the other direct CEO’s employees).
• Identification and management of providers/resources.
• Controlling document flow (Mail, email, invoices, additional documents).
• Preparation of docs, letters, presentations;
• Collecting, sorting and reporting analytical research/data.
• Proof-reading and formatting documents and reports.
• Transmission (Sending/Collection) of the documents and receivables.

Executive support & Advanced functions:

• Project management: Dispatching tasks and monitoring their implementation till delivery with live feed reporting. (with possible direct reports up to 8).
• Internal communication in the company. (Employees, Management)
• External communication for the company (Partners, suppliers, clients, Authorities)
• Cooperation with the board of directors, and Group and clients legal entities and teams.

CANDIDATE PROFILE:

Education: Higher

Russian – native, English (Fluent). Arabic, French or Spanish would be a plus.

Experience: Work experience as personal assistant to a Principal or in administrative/support functions for at least 3-5 years.

Previous experience in a Western environment is a plus.

Ability to work in multi-cultural environment.

Skills: Managing time and priorities, communication skills: oral and written speech, with ability to quickly and clearly formulate an idea;

PC proficiency (Microsoft Windows, Office 365, with advanced level in Word, PowerPoint and particularly in Excel);

Ability to handle multiple tasks with consistency and efficiency.

Stress resistance, energy, attentiveness, diligence, proactivity;

Presentable appearance (businesslike), knowledge and ability to adopt the rules of business etiquette;

Skills in analytical work and work with a large amount of information;
Having a diploma in translation or linguist will be a plus

Key character PROBLEM SOLVER - RESULTS ORIENTED – ORGANIZATIONAL SKILL – RESPONSIBLE – QUICK LEARNER – DEDICATED – ABLE TO ADAPT TO ALL TYPE OF ENVIRONMENT - HARD WORKER - CONFIDENTIAL

CONDITIONS:

• Employment: according to RF labor
• Place of work: remote (Moscow based) + possible relocation to Dubai after 6 months
• Timeframe: Reachable by phone anytime. Remote work subject to the Principal decision in meetings anytime from 9am-7pm. Nonstandard working hours including 30 days of holidays per year.
• Salary and bonuses are discussed with successful candidate.

• A computer, a phone and sim-card are provided.