Key Responsibilities:
Office Administration:
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Ensure smooth daily operations of the office and supervise administrative staff
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Oversee reception activities
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Manage office supplies and control the office budget
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Coordinate with external service providers (cleaning, catering, security, maintenance, etc.)
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Oversee company vehicle usage and related logistics
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Support office renovation and repair projects, coordinating timelines and vendors
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Lead and implement office-related special projects as needed
Support to HR Function:
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Assist in updating and enforcing office-related policies (travel, safety, fire protection, etc.)
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Prepare documents, reports, presentations, and purchase requests
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Provide administrative support for employee benefits (medical insurance, mobile communication, etc.)
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Assist in organizing corporate events and internal communications
Personal Assistant to the Managing Director:
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Manage the MD’s calendar and contact lists
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Arrange travel and visa support
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Provide assistance with personal administrative matters (document expirations, contracts, etc.)
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Coordinate safety arrangements in special situations
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Organize events involving leadership, including visits, meetings, and presentations
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Handle MD’s personal budget and expense reporting
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Oversee driver-related matters and company car use
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Select and arrange representative gifts for clients and partners
Candidate Requirements:
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Higher education
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Minimum 5 years of experience in administrative management or executive assistance
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Proficiency in MS Office (Excel, PowerPoint, Outlook)
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Experience managing office vendors and internal operations
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Strong communication and time-management skills, ability to multitask and prioritize
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High attention to detail, results-driven, and customer-oriented
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Fluency in Russian and English; French is a plus