GTLS - General Trading and Logistic Services - is a leading international logistics service provider with an integrated network active across Europe and Eurasia. In Russia, GTLS is one of the country's foremost logistics companies and the market leader in its specific segment. Our services combine operational reliability, process efficiency, and customer-oriented solutions across all major logistics functions.
We are looking for a highly qualified and motivated Assistant to the Executive Management to join our team in Domodedovo (Moscow Region). The position is directly integrated into Executive Operations and offers wide-ranging responsibilities at the intersection of strategy, operations, project coordination, and customer management. The role involves close collaboration with both the Executive Management and the department heads and provides excellent long-term development opportunities across business functions and disciplines.
In this key role, you will report directly to the Executive Management and support strategic, operational, and administrative tasks across the organization. You will work closely with the department heads (management team), who report directly to the Executive Management and play a central role in day-to-day operations and strategic implementation.
Your responsibilities are structured as follows:
1. Strategic and Executive Management Support:
- Supporting Executive Management in daily operations, strategic planning, and decision-making processes;
- Preparing business and financial analyses, cost models, and performance reports;
- Monitoring key KPIs and assisting in the design and follow-up of improvement measures.
2. Customer and Key Account Management:
- Active participation in customer and key account management, including preparation and execution of business reviews;
- Supporting contract development, pricing scenarios, and customer negotiations;
- Coordinating customer onboarding, service implementation, and operational transitions.
3. Project and Operations Coordination:
- Managing logistics and infrastructure projects (e.g. warehouse relocation, process rollouts, WMS enhancements);
- Coordinating internal projects to improve quality, performance, and operational efficiency;
- Preparing, moderating, and following up on internal and external meetings, workshops, and project reviews.
4. Cross-Departmental Collaboration
- Working closely with the GTLS management team (department heads), supporting coordination between operations, warehouse, transportation, customer service, finance, and IT;
- Supporting the development of new service models and operational structures;
- Contributing to compliance tasks, internal audits, and risk assessments.5.
Business Documentation and Reporting - Drafting and reviewing key business documents, correspondence, and reports in English and Russian;
- Supporting the preparation of internal reporting, management dashboards, and strategic updates;
- Ensuring transparent documentation of business processes and decisions. 4 Skills and Attributes;
- Successfully completed university degree in business administration, logistics, economics, or a related field;
- Strong understanding of financial concepts, cost analysis, and logistics operations;
- First relevant work experience or internships in logistics, supply chain, consulting, or project management are an advantage;
- We also welcome applications from recent graduates with excellent academic credentials and a clear interest in logistics and business management;
- Excellent command of English is essential; additional languages (e.g. German, Turkish, Polish) are an asset;
- Confident use of Microsoft Office, especially Excel and PowerPoint;
- Analytical mindset, structured working style, and strong attention to detail;
- High level of discretion, reliability, and the ability to work under pressure;
Excellent communication and interpersonal skills in a multicultural context.
What we offer:
- A high-impact role with direct involvement in Executive Operations and broad exposure to strategic and operational topics;
- Direct collaboration with Executive Management and close cooperation with the GTLS management team;
- Excellent long-term development prospects across multiple business disciplines;
- Involvement in real decision-making processes, contract work, project management, and operational execution;
- A professional and dynamic team culture with flat hierarchies and room for initiative;
- Workplace located at our logistics hub in Domodedovo, easily accessible via company shuttle from Podolsk railway station.
Application Process
Please send a complete application (CV, cover letter and references) in English to the email address provided in the contact details of the current vacancy. Qualified recent graduates will also be considered. Early applications are encouraged.