VILLACARTE GROUP is a group of companies operating since 2012. We develop and manage premium real estate and hospitality projects in Phuket. Our portfolio includes Layan Green Park, La Vista Villas, Layan Verde, VillaCarte Agency, the proptech project Sabai, and La Green Hotel.
We are looking for a structured, proactive and culturally aware Personal and Business Assistant to the CEO — someone who can combine operational discipline with emotional intelligence, creative sensitivity and the ability to manage diverse tasks across business and family contexts.
Key Focus Areas
1. Business Responsibilities
Executive Support & Coordination
• Organizing meetings, calls, schedules and daily workflows
• Managing follow-ups and ensuring deadlines are met
• Communicating with internal teams and external partners on behalf of the Co-Owner
• Preparing concise summaries, action points and reports after meetings
Creative & Product Initiatives
• Participating in projects related to product vision, brand philosophy and visual concept
• Supporting collaborations with artists, authors and creative partners
• Assisting in the development of VillaCarte Club — a community uniting clients, partners and friends of the brand
AI Tools & Optimization
• Researching, implementing and optimizing AI tools for workflow efficiency
• Creating and managing custom GPT assistants and automation processes
2. Personal Responsibilities
Travel & Logistics
• Organizing all travel arrangements: visas, fast-track, transfers, flights, hotels
• Managing the family calendar and coordinating key schedules
Family & Household Coordination
• Communicating with teachers, schools, trainers and event organizers
• Organizing children’s activities, events, celebrations and competitions
• Selecting and purchasing gifts, costumes, services and products
• Finding and coordinating specialists (teachers, tutors, contractors, service providers)
We expect you to have
• 2+ years of experience as a Personal Assistant, Business Assistant or Project Coordinator
• Strong organizational skills, fast and structured thinking
• Ability to operate in a dynamic environment with shifting priorities
• High emotional intelligence, tact, kindness and a sense of humor
• Ability to drive a car
• Interest in art, architecture, design or readiness to immerse in the creative sphere
• Understanding of brand fundamentals, visual culture and communication principles
• Confident use of AI tools (ChatGPT or equivalents)
Language Requirements
We are specifically looking for a candidate who fits the following profile:
• Native Russian speaker
• English — B2+
• Additional languages are an advantage (Thai, Ukrainian, Chinese, French, German — optional)
We offer
• Creative and international working environment in Phuket
• Work visa and work permit
• Medical insurance
• Learning opportunities: AI tools, internal programs, creative projects
• Career growth opportunities within the Group
If you are ready to support the Co-Owner across business and creative directions and contribute to the development of a premium international group, we would be happy to welcome you on our team.