Executive Assistant to the President

Office of the President is looking for applicants to the following vacant position:

Title: Executive Assistant to the President

Division: Office of the President

Position reports to: President of KIMEP University (in his absence-Provost) and the Senior Executive Assistant to the President

Key responsibilities and duties:

• Under guidance of the Senior Executive Assistant, provide full support to the President; this may include, but is not limited to:
  • Organizing meetings and events at the request of the President
  • Providing full logistic support for guests of the President
  • Following up on assignments given by the President to the Vice Presidents and other members of the University administration, and providing the President with progress updates
  • Briefing the President on key projects, activities, and issues
  • Leading, supervising and guiding, as appropriate, projects initiated by the President
• At the request of the President or the Provost and General Deputy to the President, represent the Office of the President to the external community
• In the absence of the Senior Executive Assistant manage the day-to-day activities and administrative issues of the Office of the President
• Manage the maintenance of records of the Office of the President
• Supervise, train and develop the skills of Student Assistants in the Office of the President
• In the absence of a Communications Officer:
  • Serve as the President’s Cabinet (PC) Secretary: Organize PC meetings at the request of the President and/or other PC members; collect background information on the proposed agenda items and brief the President; create meeting agenda; take meeting minutes; ensure that the minutes are signed by all members; and maintain the files containing the minutes
  • Under the guidance of the Communications Officer write official correspondence for the President
  • Ensure that the information on the President is correct and up-to-date on the KIMEP website and in other materials
• Carry out other projects and assignments at the request of the President or the Provost and General Deputy to the President
• Prepare and maintain regular financials reports on the Office of the President’s expenditures and work closely with the Accounting and Finance Department.

Minimum qualifications:

• Bachelor’s degree from a recognized and accredited university
• Proficiency in English and Russian languages
• 2+ years relevant work experience
• Experience with project management and event coordination
• Work experience in Central Asia or the CIS region
• Work experience in a diverse, international environment
• Excellent written and verbal communication skills
• Ability to work in a fast-paced environment, multitask, and manage short-term and long-term projects and assignments
• Attention to detail
• Problem-solving, critical thinking and analytical reasoning skills
• Proficiency in Microsoft Office

Preferred qualifications:

• Work experience in a higher education institution
• Work experience in the office of a President, CEO or other executive officer
• Fluency in Kazakh language
• Supervisory experience

Deadline for submission of applications/resumes is open until filled

Please indicate your salary expectations in KZT, net monthly.